![]() ![]() This document type should rarely be used since best practice is to use an OCC credit card. Please contact your college accountant if you have any questions. ****There are limitations as to what type of funds can be transferred. The account code will be 8xxxxx on both the debit and the credit side. The index giving the money is debited and the index receiving the money is credited. Remember a fund transfer is opposite of a normal journal entry. An example of this is when a match account for a grant needs cash. A fund transfer is done when moving actual cash from one index to another that have different fund numbers. Always use a positive number using appropriate DR and CR.įund Transfers also use document type (rule code) JV01. Debit the index and account code where the revenue is currently posted and credit the index and account code where the revenue is being moved to.ĭO NOT move negative amounts. The debit and credit side will usually be the same revenue account code (5xxxx). For example, a deposit was made to the wrong index. JV01 is also used when moving revenue from one index to another. Credit the index and account code where the expense is currently posted and the debit and index and account code where the expense is being moved to. The debit and credit side will usually be the same account code (7xxxxx). Use JV01 document type (rule code) if the expense has already posted on an index and it needs to be moved to another index or to another account code in the same index. However, there are times when a journal entry is needed - when an input error occurred on the index, account code, or if the purchase was not split up front. By splitting a purchase up front, there is no need for a journal entry later. P-card transactions and EZ-Buy purchases can be divided before posting, as well as travel expenses on the TA and TR. The ideal situation would be for the original order to be split into multiple indexes on the requisition. For example: FL023434 Gas charges for 123456EX. On every description line, please reference the document number of the transaction being moved along with the Banner description of that transaction.If you forget to add document text before you complete the entry, go to the Banner Screen FOATEXT and enter the document text.DO NOT use the reason 'the PI told me to' or 'See documentation in Xtender.' List your name, phone number, DP code, and reason for doing the entry. Include document text on every journal entry type.Please call your college accountant before making any entry if you have any questions.Tips and Tricks When creating Journal Entries, Fund Transfers, Budget Entries, and On Campus Expenditures General Information About All Entry Types ![]()
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